For years, many Spanish companies have worked like this: the adviser files the taxes, the company hands over its invoices at the end of each quarter, and everyone feels at ease. That model is no longer enough. Electronic invoicing, invoice record-keeping and online filing are changing everything, and companies without someone to guide them through the transition are starting to fall behind.
What is already under way
This is not a technology fad but a set of legal obligations. Order HAC/1028/2026 regulates the public electronic invoicing solution and sets a staggered timetable. Businesses and professionals with an operations volume above 8 million euros must issue, send and receive electronic invoices from 6 October 2027, and all other businesses and professionals from 6 October 2028.
On top of that comes the Regulation on computerised invoicing systems (Royal Decree 1007/2023), known as Veri*factu, whose current deadlines are 1 January 2027 for companies and 1 July 2027 for everyone else. The Treasury has announced that it plans to postpone the pending obligations until October 2028, but this is only an announcement, and the underlying requirement, that records are complete and traceable, remains.
Why this goes beyond compliance
It is easy to see it as one more formality. In reality it is an efficiency opportunity. A company that invoices, collects and keeps its books digitally and in good order saves time, makes fewer mistakes and sees sooner how the business is doing. Instead of finding out in mid-February how the year ended, it can know month by month.
There is also an effect on relations with customers, banks and investors. Clear, up-to-date figures build trust, make financing easier and reduce surprises during an inspection or when selling the business.
Signs your company needs support
If you recognise yourself in any of these situations, you probably lack closer support: invoices made with spreadsheets or hand-made templates; paperwork reaching your adviser late and by email; not knowing whether your invoicing software will comply with the rules; customer data and invoice series that are not in order; or year-end closings that are always rushed.
None of these is serious on its own. Together, though, they turn every new obligation into a problem instead of a routine task.
How EBF Consulting can help
Supporting a digital transition does not mean selling software. It means looking at how your company works, identifying what needs to change and in what order, and helping you do it without disrupting your day-to-day business. In practice, we review your invoicing process, advise you on choosing or adapting tools, organise your documentation and explain clearly which deadlines affect you and which do not.
We do this alongside your current adviser if you have one, or in their place if they are not supporting you as you need. What matters is that you do not face these changes alone.
Conclusion
The deadlines are closer than they seem, and last-minute changes always cost more. Preparing today lets you do it calmly and use digitalisation to work better, not just to comply. If you would like to know where your company stands, we at EBF Consulting will be glad to carry out a first review with you.
Official reference: Order HAC/1028/2026 of 2 October regulating the public electronic invoicing solution (BOE no. 247, 5 October 2026, BOE-A-2026-20587). Royal Decree 1007/2023 of 5 December (BOE no. 291, 6 December 2023, BOE-A-2023-24840). Royal Decree-law 15/2025 of 2 December (BOE, 3 December 2025).